Creating Serialized Asset Records

Serial Numbers

There are three ways to reference or establish serial numbers.

• Entering serials, one per line, in the text-area box found below the Batch Name/Deployment Id Field (more on batch referencing soon)
• By Batch Id – If you have created a batch id, you will be able to select it below saving considerable time.
• Creating New Serial(s) – this will provide bulk operation capabilities, another text-area box to edit any sequential serial number gaps or allow for a handheld scanner to enter barcoded serial number information.

The serial number creation process is robust if you are generating hundreds (or even thousands) of new receivers, establishing a batch name is recommended. For example, a machine shop has finished 300 raw lower receivers in MULTI caliber. These raw aluminum parts need to be anodized by their preferred vendor/solution provider. They will be sent in one shipment, processed, and returned to the licensee within a week. Checking the 300 receivers back in will only take a moment if you have a batch name to refer to.

When creating a NON-FIREARM asset, simply use or create the Caliber "NA" or use that field for any other kind of information. 

Create a single entry

• Enter the serial number
• Select a known manufacturer or record (starting accounts will have none)
• Select or create a model (these are specific to manufacturers, starting accounts will have none)
• Select the type
• Select the caliber or create a new caliber (starting accounts will none)
• Select the status of the asset (New or Used) – defaults to New
• IF REASON IS MANUFACTURED – select the date of manufacturing

 Creating BULK entries

Bulk serial number generation is easy and can be accomplished in several ways:

Use the Generate Serial Numbers button to complete a range of serial numbers, where the prefix and suffix are concatenated to the numerical range specified in the Start and End fields. After clicking the “Generate Serial Numbers” button, the text-area will become populated and you may further edit as needed anything in that field. One serial number per line. In the event a large series of serial numbers was generated, but there are a few that are not part of the sequence being acquired (from damage/scrap/etc) you can simply highlight that incorrect entry in the text-area and delete it.

Alternatively, you can use scanning equipment or a paste function to populate the text-area. ‘

Then follow the same steps when creating a single serial number, but keep in mind, the bulk serial numbers entered will all share the identical properties (manufacturer, model, type, caliber, manufactured date, etc)