Inventory Auditing

Creating Inventory Checklists

This feature will allow you to create a barcode and human-readable report, color-coded by firearm type (NFA red, Full Firearm blue, or receiver green). The firearm types are color-coded to make it as easy as possible to confirm and prioritize types. Much like a logbook, a permanent copy exists.

Acquisition and Disposition Summaries

The APB360 system provides a “Compliance Dashboard” which will give you the ability to generate a custom date range (usually the last year) and render a report with overall numbers relating to total acquisitions, dispositions, unique asset acquisitions or dispositions, as well as counts towards your annual firearm manufacturing report statistics.

Clear your inventory audit log!

The APB360 system provides a “Generate Inventory Checklist” report. The bottom of the report gives the option to clear any location auditing flags up to date by location (historical records are preserved). You will need to do this based on the IOI’s criteria. It is often advised to clear 100% of all physical inventory presence logs, which is fundamental to a high inventory/logbook fidelity audit.

From this moment on, all physical inventory will be available on the checklist system as well as the real-time inventory auditing system, both of which are mobile optimized.

Inventory Auditing from Physical Inventory

AKA: IN-HAND: I touched it, it is here, and it is in the log book correctly.

The APB360 system provides a “Serialized Inventory Audit” system which allows users to enter a serial number from a physical asset and get immediate logbook feedback using tablets or any mobile device.

The operator can then set the audit status of the item and wait for the next one. The buddy system works best, where one person physically handles the asset and verbally relays the serial number, where the other person simply searches and sets the audit status of the asset. You also have the opportunity to take a photo, set active location (Safe A Shelf 2 Slot B), collect GPS coordinates, and other misc things. Or just simply set the status to “Present” by clicking the right button on your tablet, phone, or desktop. Additionally, you can trace the asset, confirm the type of asset (Lower Receiver, Rifle), and more.

Physical inventory correlation is the simplest way to update logbook records relating to confirmation of in-hand status.

Finding physical inventory using the logbook...

AKA: FROM-LOGBOOK: Record is read from the APB360 Inventory Checklist Report, the item is located on premises, and the item is flagged found.

The APB360 system provides a “Generate Inventory Checklist” report, which you should have used before this step to get ready for an inventory audit. The inventory checklist works just like your logbook filters do, but in this case, you will want to select the option to show “Only Show UN-ACCOUNTED Assets”. Continue to generate that report and any other filter you might have been asked to use, such as asset type (Silencer, Machine Gun, SBR, Rifle, Lower Receiver, etc) until the list has been found and cleared (marked Present by the button you will see on each asset).

Inventory Auditing HOW-TO

Purpose: The mark/flag an asset as “present and accounted for”

Found under the Reports section of the menu, there is a link to Inventory Auditing Interface 

Utilize the ‘%’ symbol to handle wildcards, for partial searches. The system is designed to allow you a simple method to mark assets present and accounted for, over time. The historical logs are retained when you clear the status and reclaim the item. This is also only for serialized assets. Below is a screenshot of using a wildcard in the search field and another screenshot of marking an asset present.

You can also change the active location of an asset using this interface. Simply select a new location and mark the asset present. This is useful when an asset has moved from one storage area to another without being documented.

 

When the asset is marked present, an animation will begin and the report will update once recorded, indicating a new status.

 

NOTE: Inventory must be on-premises. If you are a law enforcement user, inventory in employee custody will not appear in your search. For employee inventory auditing, simply use the certification process on their 360-degree profile.